The AR Creation Studios (ACS) Visualization Lab is a black-box room offering approximately 180 degrees of immersive projection on a curved, fixed projection screen measuring 7 feet tall by 38 feet wide with the availability to duplicate projected images onto monitors external from the Lab. The Visualization Lab is a space to create and present immersive scholarship, communicate research, conduct active-learning workshops, and facilitate a variety of activities.

Patrons are expected to follow ACS Visualization Lab policies in addition to the AR Creation Studios General Use Policy.

Access

The ACS Visualization Lab is available for use by University of Arkansas faculty, students, and staff during ACS hours of operation.

Reservation requests must be made at least 14 days in advance by filling out the ACS Visualization Lab Reservation Request Form.

No regular after-hours use or access is permitted. Special requests for after-hours reservation requests to support academic use and special events will be reviewed on a case-by-case basis and scheduled based on staff availability and feasibility of proposed use.

Occupancy:

18 people with tables and chairs

Approximately 25 people with chairs

Food and Drink

• No food or drinks, other than water in spill-proof containers with secure and resealable closures, are allowed in the Visualization Lab.

Reservation Policies

• Reservation requests must be made at least 14 days in advance by filling out the ACS Visualization Lab Reservation Request Form. An ACS staff member will be in contact with the reserving patron within 2 business days.
  • Preference will be given to activities utilizing the immersive capabilities of the Lab.
• After the reservation request is reviewed for approval, the patron will be scheduled for an initial orientation session to provide a space and technology overview and to discuss how the proposed use can be fulfilled.
  • Depending on the proposed use of the space, ACS staff may recommend at least one follow-up technology test session before the scheduled reservation date to ensure success.
• Patrons may only book one AR Creation Studios space or piece of equipment at a time. No concurrent reservations are allowed. 
• Patrons must check in at the AR Creation Studios service desk and present a photo ID (UARK ID preferred) upon arrival for their reservation. Check out is required at the conclusion of all reservations.
• All reservations have a 15-minute grace period for arrival. If after this time the reserving patron has still not arrived, reservations will be cancelled.
  • Patrons are expected to cancel their reservations ASAP if their plans change so others may reserve the space.
  • Excessive no-shows/failure to cancel may result in booking privileges being revoked for a limited period.
• Once checked in, ACS staff will open the reserved space for the reserving patron and any guests.
• Patrons must leave the space at the end of their scheduled reservation time. This allows ACS staff time to prepare the space before the next patron arrives.
• University Libraries reserves the right to adjust or cancel reservations. This is very rare, and should it happen ACS staff will contact you with as much notice as possible.

Use Policies

• The patron reserving the space must be present in the space for the full duration of the reservation.
• The reserving patron is responsible for ensuring that guests comply with all policies and expectations.
• Patrons may not adjust any hardware or settings in the Visualization Lab. If something seems to not be right, ACS staff should be notified immediately.
• The patron reserving the space is responsible for any damage to the equipment and space or loss of equipment attributable to their reservation and they will be billed for the cost of repair or replacement.
  • Spaces and equipment will be assessed following the completion of each reservation to determine if these costs are necessary.
• Patrons should not disconnect or reconnect any hardware in the Visualization Lab.
• No equipment from the space is available for check out and cannot leave the intended space.
• University Libraries is not responsible for any personal items, equipment, or devices left behind.
• Patrons are responsible for leaving the Visualization Lab in the same condition, if not better, then when they arrived . This includes resetting the space and disposing of any trash outside of the Visualization Lab area.
• Use for commercial or business purposes is strictly prohibited.
• Patrons should never use any broken, misplaced, or damaged equipment. Report broken or damaged equipment, or missing parts to ACS staff immediately.
• Patrons must report all accidents, spills, injuries, or any unsafe or inappropriate behavior to ACS staff immediately.

Storage of Content

• Patrons need to provide their own storage device to store their data and content creations on.
• University Libraries will not store patron content and are not responsible for providing storage for content.
• All machines and equipment in the Lab will have saved content wiped regularly. University Libraries is not responsible for any erased or lost content.

University Libraries reserves the right to amend these policies and guidelines at any time.

Use of AR Creation Studios is a privilege, not a right, and failure to follow policies and guidelines can result in revocation of this privilege.

We’re Here to Help

Have questions? Want to learn more? Patrons can stop in any time during open hours or contact ACS staff at arcreate@uark.edu.